Category: service

Case study – How a Malaysian Company built its brand from the inside

Published on by brandconsultantasia4 Comments

Senior executives at a Malaysian technology related firm were frustrated. Sales growth was not meeting expectations, despite the firm’s 20-plus year track record, strategic partnerships with top international firms, excellent service and high profile advertising campaigns.

To boost sales, the firm had explored common alternatives – price cuts and an expensive marketing campaign. But although such actions had a short term impact in the past, there were no long term benefits and they hurt profitability. So the senior executives decided to look at another option – increase sales effectiveness by reviewing sales processes and tools, increasing the sales close rate and shortening the sales cycles.

Headquartered in Kuala Lumpur, the firm specializes in boosting supply chain and other efficiencies through both product sales and software and other integration. With offices in Singapore, Thailand and other Asian countries, the firm has a blue-chip list of customers that includes some of Malaysia’s largest companies. Sales had grown steadily over the previous decades, but the firm was now facing price-based competition from China at the same time as it was weighing opportunities to go public.

Issues
After looking at the issue, senior management determined that the sales problem was not due to a lack of leads. The firm received a steady supply of leads from word-of-mouth and customer referrals, as well as from its strategic partners. The sales staff also cold-called regularly for leads.

The main issue was converting those leads into sales. Qualified leads languished in the sales pipeline for months or even years. Too often, active senior management involvement was required to close sales, which took time away from expansion, financial and operational issues. The sales force constantly pressured management for price cuts to make sales. Even when sales were made, opportunities for sales to other divisions or branches were rarely leveraged. Too many sales were for low-margin commodities and replaceables, when the firm wanted more profitable service, maintenance and IT integration contracts.

Management had earlier tried to address these issues with automation (providing laptops to the sales force and installing a low-end CRM system), new sales compensation schemes, re-organization (creating a department just for telephone sales) and other steps. But sales still were not meeting expectations.

Traditional sales training
So the managing director decided that the best solution was to upgrade the skills of the 15-member sales force and other customer facing departments, and requested bids from multiple training companies. The most common proposal focused on sales training that emphasized lead development and closing skills. However, such training was generic to almost any industry.

Another, more expensive option, was a comprehensive approach that included revamping its sales processes and skills around the company’s offerings and requirements of its customers. After careful consideration, the company decided that an improved sales process and customized training provided the most value, and contracted with the sales development division of Malaysia’s leading customer driven brand consultancy, FusionBrand.

Sales audit
The first step was an in-depth sales audit that sought to uncover issues hampering sales as well as opportunities for improvement. FusionBrand conducted hour-long, confidential interviews with senior management, sales managers and many sales personnel. All sales material, including brochures, proposals, quotations, sales scripts, pipeline reports and other information, was reviewed and analyzed. Current as well as “lost” customers were interviewed for their critical perspective on the sales process and their reasons for buying/not buying.

The sales audit resulted in a comprehensive sales process analysis that identified strengths and weaknesses in the sales process as well as in the sales material. For example, the sales pipeline report, a key tool for sales forecasting and supplier orders, was both out of date and contained inaccurate information, making it difficult to prioritize resources and estimate future sales. The sales process analysis included numerous specific recommendations for improving sales processes, reports, collateral and proposals.

Many graduates of training courses complain that the material studied was not relevant to their industry or customer requirements. This issue did not arise because FusionBrand carried out a sales audit first. Information learned during the sales audit was then used to develop two customized sales training courses that incorporated actual customer, product and sales situations. Furthermore, the number of attendees was limited to 12 to ensure that each sales person gained maximum benefit from numerous role-plays and hands-on exercises.

The first customized, two-day course focused on sales basics, ranging from lead development, time management and closing. Special attention was paid to dealing with price-based objections. About four weeks later, the second customized course was held in 5 half-day sessions over a three-week period to minimize the impact on sales time and provide more opportunities for review and retention. This course focused on “strategic sales.”

Many training courses assume that sales can be made in a single sales call. However, only commodity, low-margin products can be sold in one call. More advanced offerings inevitably require strategic sales, characterized by longer sales cycles, multiple corporate decision-makers (ranging from finance to IT to actual users) and complex requirements. Such strategic sales require understanding differing requirements for value among various departments as well as internal political issues at the prospect. Using an existing prospect that was difficult to close, each attendee developed a focused sales strategy and delivered a PowerPoint presentation designed to win over all departmental decision-makers involved in contract approval.

Sales manual development
The final phase of the multi-month effort was a sales manual. A sales manual includes standardized information on sales processes, compensation (eg, commission schedules), reporting, requirements, resources (ranging from key telephone numbers to report and presentation templates), sales tips and more. The sales manual gives the company more consistent management by acting as teaching tool for sales managers with new staff and ensures more consistent operations and reduces training time.

Results
Results have been achieved in both sales and other departments. Ordering is based on more accurate pipeline data, which has reduced inventory, freeing up capital for expansion. Morale has improved, sales personnel are more confident and less inclined to reach for a calculator at the first objection and offer discounts. The company has made its sales and presentations more customer-centric. Most importantly, sales have accelerated and sales cycles are starting to decrease.

Other internal branding initiatives were embarked on to ensure the successes were communicated and integrated throughout the organization.

Summary
Companies invest a lot in marketing to generate leads. But even all the leads in the world mean nothing until they are converted into a sale and, ideally, a long-term customer. That is why investing in your sales organization, processes, and personnel is crucial for ensuring that customer requirements for value – whether at the MD or user level — are consistently understood and addressed by the brand. Such understanding is hard to achieve from a ‘one-size-fits-all’ sales training class.

A sales process audit, customized sales instruction and sales manual can give companies the framework and structure to close more sales more often – without having to compete just on price. This in turn will build a comprehensive, well respected and, most important of all, profitable brand.

Tips for building a retail brand

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In terms of service, Christmas shopping this year has been a roller coaster ride from the highs of the interactions in the luxury stores of Pavillion to the lows of the interactions in the wannabe Malaysian fashion store in Mid Valley.

And even though approximately 85% of the interactions have left me frustrated, I want to be positive during the festive season and so am offering free advice to those retailers in Malaysia who want to build a profitable brand.

1) Teach your staff to smile when a customer walks into your shop. It costs nothing and instantly makes the customer feel welcome.

2) If you are a clothes store, get your staff to wear your clothes. If you are not a clothes store, develop a company policy on dress and stick to it. It may also help if you are responsible for laundry, that way the clothes will get washed.

3) Make it a company policy that all customer facing staff must have a shower and brush their teeth EVERY day, before coming to work. This is especially important in restaurants.

4) Teach your staff to approach the customer and say ‘good morning/afternoon’ etc with a smile on their face.

5) Teach your staff to understand how to respond if another customer interrupts a transaction. Essentially, teach them how to say no.

6) If you are a luxury or high end store, make it a company policy not to allow staff to drink from plastic bags when customers are in the store. Actually, make it a company policy not to allow staff to drink from plastic anything, ever.

7) The same goes with food. I walked into one store as a member of the staff was eating at the counter. He was on his own so came to serve me. I walked out 9 seconds later with half his samosa on my lapel.

8) The opening line, “Can I help you?” Begs a negative response. Teach your staff to try something open ended, such as “Are you looking for shirts or trousers?”

9) Sales staff are not order takers. If a customer, despite all the attempts by your staff to prevent him from making a purchase, insists on buying something, teach your staff to show something that goes well with the purchase. You never know, you might actually sell something else.

10) Listen carefully, the statement, “NO STOCK LAH!” is being used by many staff to get the prospect out of the store so the staff member can go back to sending sms messages to his friends. Teach your staff to apologise profusely for the fact that they just sold the last piece 15 minutes ago. Teach them to then explain that they will be happy to call other branches to see if they have the relevant product/size/colour. If you don’t have other branches, then teach them to ask nicely for the prospect’s number and explain that your customer service representative will call the prospect as soon as the correct product/size/colour comes in.

11) If someone buys something they have gone from being a prospect to a customer. Remember all that money you spent on launch party/PR/mailshots/leaflets/brochures/billboards/print ads etc? Well, you did all that for this moment. It wasn’t to create awareness, it was to drive this person to your store. And now he’s bought something, what are you going to do? Well, most of you let him walk out the door! Are you nuts? You have a 5% – 15% chance of selling to a prospect and a 50% chance of selling to an existing customer. So what is the point of letting a new customer walk out the door? It’s criminal! I’m serious! Be nice to this person, flatter him, spoil him, kiss him, do whatever it takes to get his contact information because he is now a customer. He is familiar with your product, your store, your staff, despite their best efforts. Your job now is to get him back into the store, preferably tomorrow!

12) Not every white person is a tourist. And not every tourist is a white person, but that’s another story. Just because a customer looks like a tourist, doesn’t mean he is one. Moreover, if he is wearing a suit, he probably has a white collar job which means, in Asia that he is probably paid well. Even if he is visiting, he may be back or he may be lonely so ensure your staff engage him.

13) The needs of a Saudi are different to those of an Englishman. And the needs of an Englishman are different to those of a Korean. You get the point. Invest in some training that teaches your staff to be able to develop rapport with different nationalities.

14) Pay your staff a commission on sales. If you don’t where is the incentive to sell your products? Without a commission, all the staff are doing is increasing your energy bill and destroying your brand.

15) While we are on the subject of remuneration, I suggest you pay your staff more. Every sales person I spoke to complained about their salary. One was earning RM550 per month, with no commission. That is slavery. Sales staff are an investment, not a cost. They represent your brand and, with the correct training, can multiply your profits enormously. And good ones are worth paying for. And before you tell me about the lack of loyalty, please don’t bother. If you create a nice environment with good pay, your staff will stick with you.

If you implement the above into your corporate strategy (if you have one, and many of the stores I visited over the last week can’t even spell it) then I guarantee you will increase your sales and move toward a more profitable brand.

I’ve got about 100 more of these but I’ve got a plane to catch. Happy Christmas!

Organisational excellence required to build global Asian brands

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Not too long ago, the Michigan (U.S.) State Business School reported that every US$1 (RM3.36) invested in marketing earned US$5 (RM16.80). By contrast, for every US$1 (RM3.36) invested in operational excellence, returned revenue was US$60 (RM201.75).

Despite such data, the majority of Asian firms have been slow to grasp the importance of everyday operational excellence that requires a continuing commitment to quality service, as well as processes that are effective from the customer’s point of view and advanced supply chain skills.

Many Asian firms prefer to spend fortunes on tactics to acquire customers yet very little on the operational and other strategic requirements needed to keep them. Sales and marketing growth based on increased awareness are fine and important but they are activities to be embarked on only after the operational foundations are in place. This is because an acquisition only approach is generally unsustainable.

Therefore, once a customer is acquired, it is critical to develop relationships to retain them. Firms cannot simply ‘hope’ they will come back time and time again because, with so much competition, so many alternatives, if you are not communicating with them – and selling to them, someone else will.

Customers build brands
And because customers have the power to make or break our brands, Asian companies must learn to do business on their terms. At the same time, they must become focused on creating PROFITABLE customers (on average, 15% of customers are unprofitable), ensuring those customers become our brand ambassadors, and consistently increasing their share of wallet.

Coca-Cola, Marlboro, Pan-Am, Ford and so on, represent mass-economy brands. These Western brands were successful because they shrewdly used the tools of the mass economy. They positioned themselves by repeatedly advertising in the mass media of one, two or three TV stations, one or two newspapers and knew where consumers were most of the time as there were few leisure time activities to take them away from the home.

Global markets
They also used mass production to achieve economies of scale, and they used distribution to penetrate mass markets. Global markets were opening up, disposable income was increasing, competition was limited. Customer retention didn’t really matter. Markets were growing so fast, and the mass-economy tools were so powerful, that it is was fairly easy to acquire a new customer for everyone that was lost. They also had a large, essentially one segment, ready made affluent domestic market.

But today, the mass economy is dead. The mass economy was killed by the fragmentation of the media, new leisure time activities, the Internet, greater competition, globalization, immigration, increasing number of and power of retailers, marketing segmentation and other forces.

In its place, we now have the “Customer Economy.” Companies no longer have the exclusivity to make the rules and control information by “positioning” products or promoting “brand equity” through advertising and PR like they did in the mass economy. Moreover, where in the past, prospects were segmented by demographics and geography, now they are part of communities. In these circumstances, can advertising and PR be effective to build brands? As part of a comprehensive brand strategy, yes. On their own, no.

For example, in the 10 year period to 2006, the computer manufacturer Acer spent US$10 billion (RM33.6 billion) trying to build a global brand via advertising. The effort failed. Acer withdrew from the retail market and has only recently reentered it with a new strategy focusing on individual segments.

Sony mass market failure
In 2000 and 2001, Sony spent an incredible US$2.5 billion (RM8.4 billion) on advertising worldwide. The result? The first three months of 2003 saw stunning losses, a 25% slide in the company’s share price in just two days and layoffs of more than 20,000 workers worldwide.

Unperturbed, Sony again tried mass economy tactics in 2008, spending an astonishing US$4.9 billion (RM16.5 billion) to position its diverse range of products including televisions, Blu-Ray players, music players, Laptops, PlayStation games, movies from Sony Pictures and new music from Sony Music. The approach failed and Sony is now exploring a more specific product focused niche approach.

Asian companies
Asian companies obsess with using traditional marketing tools such as advertising and PR to acquire new customers. But what good does it do to acquire customers if you have no idea how long they are going to stay and how profitable they will be? Also required are investments in operational excellence and accountability.

There is also a belief by many firms that they just have to ‘participate’ in an activity to get business. One local firm we’re familiar with collected 200 qualified leads from a trade show, yet months later those leads were still collecting dust! They were waiting for the prospects to contact them!

Another Asian company invested over US$50,000 (RM175,000) on a trade show, instructed 3 ‘top’ sales people to represent the company at the trade show and then failed to train the staff on how to behave and sell at the trade show. Moreover, there was zero investment in a lead management programme for leads generated. This meant the company was unable to measure the effectiveness of the trade show.

Finally, within 3 weeks of the trade show ending, two of the sales people manning the booth left the company, taking all the leads generated with them.

As we work to move up the value chain, the goal of every Asian company that wants to build a brand must be profitability, backed by measurement and accountability. Reaching solely for sales or market growth is no longer enough.

Repeat business
Not so long ago, in the US, to reach its sales goals, Ford offered $3,000 in rebates and other special deals off the cost of the Taurus car. Ford maintained its market share – but at the cost of losing money on each vehicle sold. Interestingly, Ford learned from its mistakes. Its next TV ad campaign in the US was based on the following line: “The highest proportion of repeat buyers of any car in its class.” What better testimonial is there? Little wonder then that in a report released by LeaseTrader.com in August 2009, Ford had the highest brand loyalty of any American automotive brand.

Despite the obvious need to invest heavily in retention strategies, ask a typical advertising agency about the branding issues faced by Acer, Sony, Ford and other companies, and what do you think the most common response will be?

Exactly. Recommendations for more ads, in more media across more platforms! They’ll promise a better creative team to provide greater creativity, but what’s really required is accountability for results! The usual agency attitude of “spraying and praying!” may have been the best strategy during the mass economy when there were a limited number of media conduits. But in the customer economy, the proliferation of media outlets and competitive advertisers now makes it practically impossible to build a brand solely based on ‘spraying and praying’.

Strategic approach required
What Asian companies need more than anything else is a strategic approach to branding that is aligned with the new imperatives of the customer driven global economy. Branding in the customer economy requires a fresh look at how the organisation engages with customers, as well as market and profitability requirements.

Rather than a simplistic reliance on logos and creative driven, one-size-fits-all, repetitive advertising, branding today demands research, data, measurement, supply chain effectiveness, customer intelligence, service AND accountability to both customer requirements and resources spent. Only once the company has identified who it should talk to and how, can it start to talk to those prospects.

Because acquisition is so expensive, and existing customers make the best brand ambassadors, branding also requires an emphasis on the identification and retention of PROFITABLE customers. This is especially true as the balance of power shifts from sellers to buyers.

The payoffs from such customer-economy branding can be substantial. British Airways calculates that customer retention efforts return $2 for every dollar invested. The clothing label Zara has thrived against powerhouses like Gap by moving from four collections a year to releasing new styles every two weeks.

So, as Asian firms attempt to move up the value chain, it is imperative companies monitor their retention rates (which fewer than 20% of companies do), because it is the best indicator of future profitability and brand strength.

Track RFM (Recency, Frequency, Monetary Value) because it shows which customers may be prone to defection and which are candidates for up – or cross – selling. Since it is likely 20% of customers are generating 80% of profits, segment customers according to profitability, and develop unique value propositions for the top 1%, 4% and 15%.

Calculate the lifetime value of clients. For instance, Ford calculates that a customer who buys his first car at the age of eighteen, upgrades it every three years and services it at a Ford dealership is worth a six figure sum to Ford over a lifetime. Cadillac estimates the lifetime value to be $300,000.

Revisit dormant customers. And optimize spending by developing marketing ROI based on actual customer profitability.

Other areas of organisational excellence that are key to building global Asian brands include recruitment and training. The retail sector is only realizing a fraction of its potential. This is partly due to the lack of training of staff and subsequent indifference of frontline staff when interacting with customers. If there is no attempt to build rapport with a prospect, why should the prospect return?

This is also true of manufacturing. One company in Malaysia we contacted recently listed 2 markets it wanted to develop as the UK and France. Yet when we called the office, no one spoke English.

Building Asian brands will take much more than basic advertising and PR. Core requirements include research, accountability, operational excellence, data management and customer equity (lifetime value of customers).

In Malaysia, according to research carried out by PriceWaterhouse Coopers, 86% of Malaysian CEOs and their Board of Directors say that they believe in the economic potential of effective brand building. However, almost the same number of CEO respondents admitted that they do not have a brand unit to integrate brand practices within their organisation. Sentiments are similar in Thailand, Indonesia and Vietnam

Until those C level executives take the plunge and invest in their brands by building operational excellence into their brand strategy, the concept of building global Malaysian or other Asian brands will remain just that, a concept.

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Developing a sales culture is key to brand building – part 1

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In any economy, for most companies, one core effort of building a profitable brand is to develop an effective sales culture within the organization. And at the heart of this culture is a well trained sales force and clearly defined sales systems.

These systems help generate higher close rates. They also help the well trained sales force develop stronger customer relationships that lead to better returns on marketing investments through repeat purchases and the development of brand ambassadors.

Developing a sales culture requires investments in recruitment and training, lead management systems, sales processes and improved compensation for sales people. As Malaysian firms, GLC’s and other institutions struggle to find talent, systems and strategies that will allow them to compete and stay profitable, integrating a sales system into daily business practice is becoming mission critical. But few firms seem to grasp the importance of creating a great sales organization, and few Malaysian firms have become effective at sales.

Recently, we carried out a sales skills and sales process analysis for a public listed company in the property sector. We noted that the sales manager began his career at the company as a sales executive 16 years previously and was promoted simply because he outlasted everyone else in the sales department.

He didn’t know how to manage sales people. He didn’t know anything about territory or lead management and was inept when it came to motivating disillusioned sales people. He didn’t even know how to sell because all he had ever done was take orders. Yet he was responsible for recruitment and developing the training program for new recruits as well as ongoing sales training!

Another issue we identified at the same company but this also applies to many other corporations from many sectors, not just the property sector is what we call the ‘warm body syndrome’.

Because the property sector works around projects, if a project finishes and people leave, then quite often they are not replaced. The idea is of course to save money. But if the next project comes on stream when all the quality sales staff have already been employed elsewhere, the organisation can only recruit from the bottom of the barrel. The company then ends up with low quality sales people who are quite often ‘trained’ by the sales manager who is a sales manager in name only.

So the company ends up recruiting the wrong people who are then trained the wrong way. Companies got away with it in the past because as Malaysia evolved, there was limited competition and demand outstripped supply.

But the Malaysian economy is moving into unknown waters. Competition, from both local and international organizations is at an all time high.

What is required to succeed in these unchartered waters, is a great sales organization with the people, systems, processes, training and incentives to build sales and develop long term relationships with customers.

The results will be a profitable brand, able to compete locally and on the global playing field.

Part 2 of this story will follow next week.