Poor database management can destroy your brand’s credibility

My inbox is overflowing with ‘invitations’ to attend numerous conventions, exhibitions, masterclasses, seminars and so on. I don’t know where these guys get my email address but I must be on every mailing list from Malaysia to Mexico.

I’ve trained my junk mail filter to send most of them to the trash without me having to do it manually but somehow, quite a few still get through. One company is particularly good at getting around my filter and I find myself actually reading the subject line or even some of the copy, especially when I can’t find anything with which to self harm which is what I would prefer to do.

Normally I just swear at the sender, make a note of the company name and promise myself that I will never, ever attend one of their events and then just trash the email. But I thought I’d share this one with you so that if you are in the event or seminar business, you might learn something.

Here is a section of their most recent email

Not quite relevant to brand consultants

Not quite relevant to brand consultants

Of course her earlier email was included so I’m going to share part of it with you

Who is responsible for boilers? Are you serious?

Who is responsible for boilers? Are you serious?

You can draw your own conclusions from this farcical attempt to get the head of boiler operations at a brand consultancy to attend a seminar, the benefits of which are according to the email, “boiler efficiency, improved water strategy and analysis, better understanding of modern boiler burner operations as well as easier identification of its failures, by reducing cost and increasing safety and finally better understanding of legal requirements of Dosh

Tosh more like. If you must use email campaigns to try and drum up business, here are 5 top tips for an email campaign:

1) Give recipients an opt out from your list. This email doesn’t even allow me to unsubscribe, which may well be illegal.
2) Segment your list or risk destroying your brand. You’ve collected information, use it properly. Failure to do so may see you embarrassed on a blog.
3) Make your subject line creative, short and sweet.
4) Less is more. Trust me, the more emails I get, the more determined I am not to attend any of the seminars listed.
5) Track your customer activities. If they don’t respond to any emails, get in contact and find out why.

There you are, despite annoying me I’ve given you some sound and free advice. I shall be sending this post to Anna. Feel free to send it to anyone who keeps sending you irrelevant emails.

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