This article looks at two high profile situations in Malaysia and how these very different institutions used technology and social media to communicate with and engage stakeholders during a crisis.
Case study one: Syabas
Syabas (pronounced Sha-bas) provides water to the state of Selangor, the largest and most developed state in Malaysia. Following a diesel spillage on the Selangor river (a major source of water) at the end of August 2013, Syabas shut down four treatment plants, essentially cutting off water supply to nearly 1 million homes. I was personally affected by this issue and was without water for over 24 hours.
When my taps ran dry, the first thing I did was go to the Syabas website where I was greeted by a pop up press release telling me there was no water. I also found a 1800 number. I called the number and a recorded message told me to go back to the website. I revisited the website which told me that I was living in an area that was affected by the shut down. This wasn’t really very helpful as I new this because my taps were dry.
So my next stop was Twitter. I found the Syabas Twitter feed and fired off some tweets asking for more specific information that would allow me to plan for my family of seven who could not shower, flush toilets, wash clothes and make contingency plans for our open house scheduled for Sunday 1st September.
None of my tweets generated a response. I was stunned to find Syabas has over 10,000 followers on Twitter but doesn’t follow one person. I appreciate that not many companies have the resources to listen to what their customers are doing all the time however, one of the key reasons for being on Twitter is to be able to quickly identify conversations and trends about their business, their brand and their services.
This then allows brands to address issues in a transparent, prompt and empathetic manner and also leverage positive comments and discussions, join in with the conversation and encourage engagement.
So after trying the 1800 number, the website and the Twitter page, my last resort to try and get some actionable data to help me plan ahead was to go to the Syabas Facebook page.
No luck on Facebook because Syabas had disabled the comments function which meant that I could follow them but couldn’t make any comments! As they were only reposting the press releases posted on the website, this was pointless. So I was unable to source any information that was relevant to me or get specific answers to specific problems.
Incredibly, Syabas was on every social media platform yet was using those platforms not to engage with consumers but to broadcast only the messages it wanted consumers to hear. All Syabas seemed to want to do was push generic and pointless press releases to consumers. Yet the whole point of these platforms is to allow consumers to interact with the brand and get closure on personal issues.
And this is particularly relevant when it comes to negative issues or complaints. During a recent stay at the Marina Bay Sands, I complained on Twitter. Within 30 minutes the MBS was following me and asked me to follow them back so that they could send me a Direct message. Not only did this make me feel someone was listening, it also allowed them to take my complaint out of the public domain. The Marina Bay Sands has 8,500 followers and follows almost 1,700 people.
The irony of this situation is that Syabas actually dealt with the physical problem very efficiently and the water was back online to over 650,000 consumers within 36 hours. But by then it was too late and what could have been a PR success turned into a social media nightmare as frustrated consumers turned to forums, online newspapers and social media to vent their anger.
Case study two: Sekolah Sri Cempaka
Sekolah Sri Cempaka is a private school in Malaysia. It quickly embraced the arrival of technology in the classroom and places a great emphasis on communicating with students via its digital platform, Schoology. On Saturday 7th September 2013 a fire broke out at the school in the exclusive neighbourhood of Damansara Heights in the suburbs of Kuala Lumpur.
Within an hour Twitter was awash with chatter and soon after images of the fire were all over Twitter and Facebook. This fire could not have come at a worse time for the school with students busily preparing for critical exams.
The school quickly announced the fire simultaneously on Twitter and Facebook. The school then expanded its reach on both Social Media and the school Intranet to communicate with concerned students and parents.
Throughout the next 36 hours numerous rumours developed and began to spread however, the school was quick to inform stakeholders of the real situation. By acting quickly and in a transparent, engaging manner, students and parents were reassured and potentially damaging rumours were negated, before they got out of control.
As the crisis unfolded, the school maintained contact with students and parents. Sharing with them the important developments – news of the damage, the fire department inspection, plans by the school, discussions with the education ministry and so on. This gave concerned and busy parents a regular stream of credible information which allowed them to plan ahead.
The new technological landscape is here to stay. Here are five things you must do now to prepare your company for a crisis:
1. Every company, government department and institution should have a clear, transparent, policy on social media and a clearly defined social media crisis management strategy to address comments/posts on the website or social media pages during the crisis. And this should be part of a grater social media plan.
2. Make sure you have enough properly trained staff to administer your social media pages and respond to issues raised by angry consumers.
3. Unless there is a potential threat to your organisation or your staff, transparency is key.
4. Always, always, always engage. Ignoring consumers or shutting down conversations is the worst thing you can do.
5. Have a back up solution ready for such situations.
These two institutions responded very differently to a crisis. One got it right, one didn’t. Which one best represents your brand?